Privacy Notice

Effective October 2, 2026

Access Field Consulting is an evaluation-stage service operated by Sound Vanguard Solutions LLC (“Access Field,” “we,” or “us”). This notice explains how we handle consulting inquiries and public tactile surface reports.

Information you provide

We may receive your name, email address, project or report location, description, photographs, device-provided coordinates when you choose to share them, drawings, specifications, and other files you submit. Our form-processing and hosting providers may also receive basic technical information ordinarily associated with a web submission, such as an IP address, browser information, and submission time.

How we use it

We use submitted information to evaluate consulting inquiries and public reports, communicate with you, perform an agreed review, screen and route credible concerns, improve the service, prevent misuse, and maintain reasonable business records. We do not sell personal information.

Email, form, and hosting providers

The consulting application prepares an email in your email application. The public reporting form transmits information and photographs through a third-party form-processing provider to Access Field. Email, form-processing, and hosting providers may process information under their own terms and privacy practices.

Public reports and forwarding

When you authorize forwarding, we may share a public report's photographs, location, description, and other relevant details with a government agency, property owner, service provider, or other entity that may be responsible for the location. We will not intentionally include your contact information unless it is needed and authorized. Information sent to a public agency may become a public record and may be disclosed under applicable public-records laws.

Project and report information

Only submit information you are authorized to share. Avoid identifiable people, license plates, private documents, passwords, payment-card data, medical information, export-controlled material, security-sensitive facility information, or other highly confidential material. Internet transmission and ordinary email are not guaranteed to be secure.

Sharing and retention

We may share information with service providers that support normal operations, with responsible entities as described above, or when required by law. We retain information only as reasonably needed for the pilot, the requested service, screening and routing, recordkeeping, dispute resolution, and legal obligations.

Your choices

You may ask to access, correct, or delete information you submitted, subject to legal and operational recordkeeping needs. Contact info@accessfieldconsulting.com.

Changes

We may update this notice as the pilots develop. The effective date above identifies the current version.